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BlueCielo Meridian Enterprise 2013 User's Guide | BlueCielo ECM Solutions |
By default, when you work on documents in a vault folder, copies are made in your local workspace folder for best performance and compatibility with the applications that you use. For more information about local workspace, see About local workspaces. However, some applications require multi-user access to project and other data files that is incompatible with local workspace. For those applications, Meridian provides shared workspace folders.
A shared workspace is a custom type of folder in a vault that Meridian manages in special ways:
Instead of downloading to the local workspace folder on your computer for you to view and edit exclusively, the documents download to a shared network location for shared viewing and editing.
Note With Web Access, documents that are viewed or edited are first downloaded to your local workspace before they are copied to the shared workspace folder.
Warning If a document is locked in the shared folder but changed using Web Access (in a local workspace), the version in the shared folder is considered as the correct version and can overwrite the changes made using Web Access. For this reason, you should not attempt to circumvent the system and should use workflows to make all document changes to ensure proper synchronization.
The contents of the shared workspace can be automatically synchronized with its corresponding vault folder if configured by a system administrator. You can manually synchronize the folder from the vault with the Lock Documents and Sync Workspace command on the Folder menu. You can synchronize the vault from the folder with the Sync Workspace command.
When synchronization occurs:
Shared workspace folders can be created and configured as described in the BlueCielo Meridian Enterprise Configuration Guide if you have the Edit shared workspace settings privilege. For information about how shared workspaces are configured in your organization, consult a system administrator.
Note A shared workspace can also be a project folder as described in About project folders.
To work with documents in a shared workspace folder:
Note Shared workspaces are not supported by Application Integration in remote mode.
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